Free Microsoft Planner alternatives

Top Project Management like Microsoft Planner

Updated Oct 12, 2026

The most popular alternative to Microsoft Planner is Trello, which has a free version. Other great alternatives to Microsoft Planner are Asana, monday.com, ClickUp, and Wrike.

Most alternatives to Microsoft Planner are in the Project Management category, compared here by price, platform and features.

Microsoft Planner alternatives

All Free Open source

9 apps

Trello
4.3(7K) · App Store
Trello organizes work on boards made of lists and cards that you drag from one stage to the next, a model that suits small teams, personal projects and simple workflows. Owned by Atlassian, it adds calendar, timeline and table views, Butler automations and Power-Ups that connect boards to Slack, Google Drive, Jira and many other tools.
12 Trello alternatives
Pros
Simple card-and-list model anyone can learn in minutes
Power-Ups connect boards to Slack, Google Drive, Jira and more
Butler automations take care of repetitive card moves
Cons
Gets hard to manage for large or complex projects
Timeline, calendar and table views require a paid plan
Reporting is limited without add-ons
Cost / License
FreemiumProprietary
Categories
Project Management To-do Lists & Task Managers
Platforms
Web Windows Mac iPhone Android
Features
Built-in automations Calendar view Integrations Kanban boards Plugins & extensions Team collaboration
Visit website More about Trello
Asana
4.7(74.9K) · App Store
Asana helps teams plan projects, assign tasks and track progress in list, board, timeline and calendar views. It is aimed at cross-functional teams in mid-size and large companies, with portfolios and goals to follow work across departments, rule-based automations, a large catalog of integrations and built-in AI features.
12 Asana alternatives
Pros
List, board, timeline and calendar views for the same project
Goals and portfolios connect work across departments
Large catalog of integrations and rule-based automations
Cons
Per-seat pricing gets expensive as teams grow
Timeline, goals and portfolios require paid plans
A task can only have one assignee
Cost / License
FreemiumProprietary
Categories
Project Management
Platforms
Web Windows Mac iPhone Android
Features
AI assistant Built-in automations Calendar view Gantt charts Integrations Kanban boards
Visit website More about Asana
monday.com
4.8(48.2K) · App Store
monday.com is a work management platform where teams build boards with custom columns to track projects, requests or pipelines, then switch between table, Kanban, Gantt and calendar views. No-code automations, dashboards and integrations make it suit operations, marketing and other non-technical teams, and the same platform powers the separate monday CRM and monday dev products.
12 monday.com alternatives
Pros
Colorful, flexible boards adapt to projects, requests or pipelines
No-code automations and dashboards that non-technical teams can build
Switch between table, Kanban, Gantt and calendar views
Cons
Seats are sold in bundles, which raises the cost for small teams
Automation and integration actions are capped by plan
Cost / License
FreemiumProprietary
Categories
Project Management
Platforms
Web Windows Mac iPhone Android
Features
AI assistant Analytics Built-in automations Gantt charts Integrations Kanban boards
Visit website More about monday.com
ClickUp
4.7(9.9K) · App Store
ClickUp combines tasks, documents, whiteboards, goals, chat and time tracking in a single workspace, with more than a dozen views including list, board, Gantt and calendar. Its depth and customization appeal to teams that want to replace several tools at once, and ClickUp Brain adds AI search, writing and summaries across the workspace.
12 ClickUp alternatives
Pros
Tasks, docs, whiteboards, goals and chat in a single workspace
More than a dozen views, from list and board to Gantt and calendar
Deep customization of fields, statuses and automations
Cons
The sheer number of features creates a steep learning curve
The interface can feel slow and cluttered in large workspaces
Cost / License
FreemiumProprietary
Categories
Project Management
Platforms
Web Windows Mac Linux iPhone Android
Features
AI assistant Built-in automations Gantt charts Kanban boards Team wiki Templates
Visit website More about ClickUp
Wrike
4.6(6.9K) · App Store
Wrike is a work management platform for organizations that run many projects at once, combining Gantt charts, Kanban boards, workload views and built-in time tracking. Custom request forms, approval workflows, tasks shared across several projects and AI features help marketing, professional services and PMO teams standardize how work is planned and delivered.
11 Wrike alternatives
Pros
Handles many parallel projects with Gantt, Kanban and workload views
Custom request forms and approval workflows standardize intake
Built-in time tracking and tasks shared across several projects
Cons
Steep learning curve and a dense interface
Advanced features and analytics sit in the more expensive tiers
Often overkill for small teams with simple needs
Cost / License
FreemiumProprietary
Categories
Project Management
Platforms
Web Windows Mac iPhone Android
Features
AI assistant Built-in automations Gantt charts Integrations Kanban boards Templates
Visit website More about Wrike
Jira
4.7(40.7K) · App Store
Jira is Atlassian's tracker for software teams, built around issues, Scrum and Kanban boards, backlogs, sprints and configurable workflows. It connects to Confluence, Bitbucket and GitHub, offers a large marketplace of apps and rule-based automation, and is available in the cloud or as a self-managed Data Center edition for large organizations.
12 Jira alternatives
Pros
Mature Scrum and Kanban boards with backlogs and sprints
Highly configurable workflows, fields and automation rules
Tight links with Confluence, Bitbucket and GitHub, plus a large app marketplace
Cons
Complex to set up and administer without a dedicated admin
Can feel heavy and slow for small teams or simple projects
Marketplace apps add to the cost on top of per-user pricing
Cost / License
FreemiumProprietary
Categories
Project Management
Platforms
Web iPhone Android Self-hosted
Features
API access Built-in automations Integrations Kanban boards Plugins & extensions Sprint planning
Visit website More about Jira
Zoho Projects
4.4(731) · App Store
Zoho Projects is a cloud project management app with task lists, Gantt charts, Kanban boards, timesheets, issue tracking and Blueprint workflows. It fits companies that already use Zoho apps such as CRM, Books or Desk, and includes the Zia assistant, client access and a free plan for very small teams.
10 Zoho Projects alternatives
Pros
Connects natively with Zoho CRM, Books, Desk and other Zoho apps
Gantt charts, timesheets and issue tracking in one tool
Blueprint workflows enforce each step of a process
Cons
The interface feels less polished than leading competitors
Most valuable for companies already invested in Zoho
The free plan only suits very small teams
Cost / License
FreemiumProprietary
Categories
Project Management
Platforms
Web iPhone Android
Features
AI assistant Built-in automations Gantt charts Integrations Kanban boards Time tracking
Visit website More about Zoho Projects
Microsoft To Do
4.7(268.5K) · App Store
Microsoft To Do is a free task manager, the successor to Wunderlist, that syncs lists, reminders and recurring tasks across devices with a Microsoft account. Its My Day view helps pick what to tackle today, lists can be shared with family or colleagues, and flagged Outlook emails and Planner tasks show up next to personal to-dos.
9 Microsoft To Do alternatives
Pros
Completely free with a Microsoft account
My Day view keeps daily planning simple
Flagged Outlook emails and Planner tasks appear next to your to-dos
Cons
No board or timeline views for organizing projects
Few integrations outside the Microsoft ecosystem
Cost / License
FreeProprietary
Categories
To-do Lists & Task Managers
Platforms
Web Windows Mac iPhone Android
Features
Cross-device sync Daily planning Integrations Recurring tasks Reminders
Visit website More about Microsoft To Do
OpenProject
16.4Kstars
OpenProject is an open source project management platform developed in Germany, covering classic, agile and hybrid methods with Gantt charts, Scrum and Kanban boards, time and cost tracking, wikis and meetings. The Community edition is free to self-host, and the company sells an Enterprise edition and a hosted cloud aimed at organizations that care about data sovereignty.
9 OpenProject alternatives
Pros
Open source and free to self-host with the Community edition
Gantt charts, agile boards, time and cost tracking in one tool
Developed in Germany with a focus on data sovereignty and GDPR
Cons
The interface feels dated and dense next to newer tools
Several advanced features are reserved for the Enterprise edition
Self-hosting requires server setup and ongoing maintenance
Cost / License
FreemiumOpen source
Categories
Project Management
Platforms
Web Self-hosted
Features
Gantt charts GDPR compliant Kanban boards Sprint planning Team wiki Time tracking
Visit website More about OpenProject

Microsoft Planner vs its alternatives at a glance

Pricing, platforms and the key features of Microsoft Planner, compared with its most popular alternatives.

Microsoft Planner vs its alternatives at a glance
App	Pricing	Platforms
Microsoft Planner	Paid	Web, iPhone, Android
Trello	Freemium	Web, Windows, Mac, iPhone, Android
Asana	Freemium	Web, Windows, Mac, iPhone, Android
monday.com	Freemium	Web, Windows, Mac, iPhone, Android
ClickUp	Freemium	Web, Windows, Mac, Linux, iPhone, Android
Wrike	Freemium	Web, Windows, Mac, iPhone, Android

Microsoft Planner alternatives: frequently asked questions

What is the best alternative to Microsoft Planner?

The most popular alternative to Microsoft Planner is Trello: Kanban boards, lists and cards to organize team work. Other great alternatives are Asana, monday.com, ClickUp, and Wrike.