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Apps with Time blocking

5 apps

Top Time blocking apps ranked by the community

  1. Sunsama

    4.5(510) · App Store

    Sunsama is a daily planner for professionals who want a calmer workday. Each morning it walks you through picking tasks from Asana, Trello, Jira, Gmail, Slack and other tools, estimating their duration and dragging them onto your calendar, then closes the day with a shutdown ritual and a short review. There is no free plan beyond the trial.

    9 Sunsama alternatives

    Pros

    • Guided morning planning ritual encourages realistic workdays
    • Pulls in tasks from Asana, Trello, Jira, Gmail and Slack
    • Daily shutdown and review help prevent overwork

    Cons

    • No free plan and a high subscription price
    • The daily ritual can feel like overhead on busy days
    • Built for individuals rather than team planning
    Cost / License
    Free trialProprietary
    Categories
    To-do Lists & Task ManagersScheduling & Calendars
    Platforms
    WebWindowsMaciPhoneAndroid
    Features
    Calendar viewDaily planningIntegrationsTime blocking
    Visit websiteMore about Sunsama

  2. Akiflow

    Akiflow collects tasks from email, Slack, Notion, Asana, Todoist and other tools into one inbox, then lets you time-block them on your calendar with drag and drop. A command bar with natural language input and keyboard shortcuts suits people who live in their calendar and juggle many meetings and sources of work.

    9 Akiflow alternatives

    Pros

    • Pulls tasks from email, Slack, Notion and more into one inbox
    • Drag-and-drop time blocking straight onto your calendar
    • Command bar and keyboard shortcuts make capture very fast

    Cons

    • No free plan, and the subscription is on the expensive side
    • Connecting every source and building the habit takes time
    • Not designed for team project management
    Cost / License
    Free trialProprietary
    Categories
    To-do Lists & Task ManagersScheduling & Calendars
    Platforms
    WebWindowsMaciPhoneAndroid
    Features
    Calendar viewDaily planningIntegrationsNatural language inputTime blocking
    Visit websiteMore about Akiflow

  3. Amazing Marvin

    4.0(127) · App Store

    Amazing Marvin is a personal task manager whose features, called strategies, are switched on one by one, from time blocking and Pomodoro to habit tracking, rewards and procrastination helpers. It suits people who have struggled with rigid to-do apps, including people with ADHD, and runs on the web, desktop and mobile after a free trial.

    8 Amazing Marvin alternatives

    Pros

    • Strategies let you switch on only the features you need
    • Tools against procrastination and ADHD-friendly planning
    • Combines time blocking, Pomodoro and habit tracking

    Cons

    • The sheer number of options can be overwhelming at first
    • Interface feels less polished than mainstream to-do apps
    • No free plan after the trial
    Cost / License
    Free trialProprietary
    Categories
    To-do Lists & Task Managers
    Platforms
    WebWindowsMacLinuxiPhoneAndroid
    Features
    Daily planningPlugins & extensionsRecurring tasksRemindersTime blockingTime tracking
    Visit websiteMore about Amazing Marvin

  4. Motion

    4.4(14.8K) · App Store

    Motion is a planning tool that uses AI to place tasks on your calendar automatically based on deadlines, priorities and meetings, and reshuffles the plan when things change. It combines a calendar, task manager, project views and booking pages, and has expanded into AI agents and docs for teams. Access starts with a free trial rather than a free plan.

    11 Motion alternatives

    Pros

    • AI places tasks around meetings and deadlines automatically
    • Replans the day when priorities or meetings change
    • Combines calendar, tasks, projects and booking pages

    Cons

    • No free plan, only a trial
    • Priced well above traditional calendar and to-do apps
    • Handing your schedule to an algorithm can feel hard to control
    Cost / License
    Free trialProprietary
    Categories
    Scheduling & CalendarsProject ManagementTo-do Lists & Task Managers
    Platforms
    WebWindowsMaciPhoneAndroid
    Features
    AI assistantBooking pagesCalendar viewDaily planningTime blocking
    Visit websiteMore about Motion

  5. Reclaim.ai

    Reclaim.ai is a scheduling assistant for Google Calendar and Outlook that automatically blocks time for tasks, recurring habits, focus time and breaks, then adjusts those blocks as meetings move. It syncs tasks from Asana, Todoist, Jira, ClickUp and Linear, offers scheduling links and time analytics, and has been part of Dropbox since 2024.

    9 Reclaim.ai alternatives

    Pros

    • Automatically protects time for tasks, habits, focus and breaks
    • Time blocks adjust automatically as meetings move
    • Syncs tasks from Asana, Todoist, Jira, ClickUp and Linear

    Cons

    • Works only with Google Calendar and Outlook
    • Heavy automatic blocking can clutter shared calendars
    • Advanced features and team analytics require paid plans
    Cost / License
    FreemiumProprietary
    Categories
    Scheduling & Calendars
    Platforms
    WebBrowser extension
    Features
    AnalyticsBooking pagesIntegrationsTime blocking
    Visit websiteMore about Reclaim.ai