Best apps for Windows
276 apps
Top Windows apps ranked by the community
Granola is an AI notepad for people with back-to-back meetings. It transcribes audio directly from your computer instead of adding a bot to the call, and when the meeting ends it combines your rough notes with the transcript into structured notes you can edit. Templates adapt the output to the meeting type, notes can be shared and queried by chat across folders, and apps exist for Mac, Windows and iPhone.
10 Granola alternativesPros
- No bot joins the call: audio is captured on your computer
- Merges your rough notes with the transcript into clean notes
- Templates adapt the output to each type of meeting
Cons
- No web or Android app
- Without a visible bot, informing participants is up to you
- Heavier use requires a paid subscription
Cost / LicenseFreemiumProprietaryKrisp started as an app that removes background noise, echo and other voices from your microphone and speakers in any calling app, and now adds a bot-free AI meeting assistant. Running on your computer, it transcribes Zoom, Meet or Teams calls, writes summaries and action items, and also offers accent conversion for call centers. A free plan includes limited daily usage.
10 Krisp alternativesPros
- Removes background noise and echo in any calling app
- Bot-free transcription and summaries run on your computer
- Accent conversion option for call center teams
Cons
- Free plan is capped by daily usage
- Desktop only, with no web or mobile app
- Real-time processing can weigh on older computers
Cost / LicenseFreemiumProprietaryCategoriesFlutterFlow is a low-code builder for mobile, web and desktop apps based on Google's Flutter framework. You design screens visually, connect Firebase, Supabase or REST APIs, add logic and authentication, then export the Flutter code or deploy straight to app stores and the web. It targets developers and technical founders who want speed without losing access to the code, and includes AI page generation.
8 FlutterFlow alternativesPros
- Exports Flutter code you can keep developing on your own
- Builds mobile, web and desktop apps from one project
- Ready-made Firebase and Supabase integrations
Cons
- Code export and some deployment options require paid plans
- Assumes more technical knowledge than typical no-code tools
- Complex custom logic can be awkward to build visually
Cost / LicenseFreemiumProprietaryCategoriesTrello organizes work on boards made of lists and cards that you drag from one stage to the next, a model that suits small teams, personal projects and simple workflows. Owned by Atlassian, it adds calendar, timeline and table views, Butler automations and Power-Ups that connect boards to Slack, Google Drive, Jira and many other tools.
12 Trello alternativesPros
- Simple card-and-list model anyone can learn in minutes
- Power-Ups connect boards to Slack, Google Drive, Jira and more
- Butler automations take care of repetitive card moves
Cons
- Gets hard to manage for large or complex projects
- Timeline, calendar and table views require a paid plan
- Reporting is limited without add-ons
Cost / LicenseFreemiumProprietaryAsana helps teams plan projects, assign tasks and track progress in list, board, timeline and calendar views. It is aimed at cross-functional teams in mid-size and large companies, with portfolios and goals to follow work across departments, rule-based automations, a large catalog of integrations and built-in AI features.
12 Asana alternativesPros
- List, board, timeline and calendar views for the same project
- Goals and portfolios connect work across departments
- Large catalog of integrations and rule-based automations
Cons
- Per-seat pricing gets expensive as teams grow
- Timeline, goals and portfolios require paid plans
- A task can only have one assignee
Cost / LicenseFreemiumProprietaryCategoriesmonday.com is a work management platform where teams build boards with custom columns to track projects, requests or pipelines, then switch between table, Kanban, Gantt and calendar views. No-code automations, dashboards and integrations make it suit operations, marketing and other non-technical teams, and the same platform powers the separate monday CRM and monday dev products.
12 monday.com alternativesPros
- Colorful, flexible boards adapt to projects, requests or pipelines
- No-code automations and dashboards that non-technical teams can build
- Switch between table, Kanban, Gantt and calendar views
Cons
- Seats are sold in bundles, which raises the cost for small teams
- Automation and integration actions are capped by plan
Cost / LicenseFreemiumProprietaryCategoriesClickUp combines tasks, documents, whiteboards, goals, chat and time tracking in a single workspace, with more than a dozen views including list, board, Gantt and calendar. Its depth and customization appeal to teams that want to replace several tools at once, and ClickUp Brain adds AI search, writing and summaries across the workspace.
12 ClickUp alternativesPros
- Tasks, docs, whiteboards, goals and chat in a single workspace
- More than a dozen views, from list and board to Gantt and calendar
- Deep customization of fields, statuses and automations
Cons
- The sheer number of features creates a steep learning curve
- The interface can feel slow and cluttered in large workspaces
Cost / LicenseFreemiumProprietaryCategoriesLinear is an issue tracker for software teams that emphasizes speed, keyboard shortcuts and an opinionated workflow with cycles, projects, roadmaps and triage. It syncs with GitHub and GitLab to update issues from pull requests, integrates with Slack and support tools, and exposes a GraphQL API for custom automation.
9 Linear alternativesPros
- Fast interface built around keyboard shortcuts
- GitHub and GitLab sync updates issues from pull requests
- Cycles, projects and roadmaps follow a clear, opinionated workflow
Cons
- The opinionated workflow leaves little room for custom processes
- Designed for software teams, less suited to other departments
- Cloud only, with no self-hosted option
Cost / LicenseFreemiumProprietaryCategoriesBasecamp, made by 37signals, gives each project its own space with to-dos, a message board, schedule, documents, a card table and group chat, cutting down on email and status meetings. It favors calm, asynchronous communication over Gantt charts and heavy reporting, which suits agencies and small companies that work with clients.
9 Basecamp alternativesPros
- Each project gathers to-dos, messages, files, schedule and chat
- Calm, asynchronous approach cuts down on email and status meetings
- Clients can be invited into projects with controlled visibility
Cons
- No Gantt charts, task dependencies or detailed reporting
- Less customizable than tools like ClickUp or monday.com
- The free plan covers only a single project
Cost / LicenseFreemiumProprietaryCategoriesWrike is a work management platform for organizations that run many projects at once, combining Gantt charts, Kanban boards, workload views and built-in time tracking. Custom request forms, approval workflows, tasks shared across several projects and AI features help marketing, professional services and PMO teams standardize how work is planned and delivered.
11 Wrike alternativesPros
- Handles many parallel projects with Gantt, Kanban and workload views
- Custom request forms and approval workflows standardize intake
- Built-in time tracking and tasks shared across several projects
Cons
- Steep learning curve and a dense interface
- Advanced features and analytics sit in the more expensive tiers
- Often overkill for small teams with simple needs
Cost / LicenseFreemiumProprietaryCategoriesTodoist is a task manager by Doist that captures tasks quickly with natural language dates, such as every Monday at 9am, and organizes them into projects, sections, labels and filters. It runs on almost every platform, offers list, board and calendar layouts, supports shared projects for small teams and integrates with calendars, email and many other apps.
12 Todoist alternativesPros
- Fast natural language capture for dates and recurring tasks
- Runs on almost every platform with reliable sync
- Projects, labels and filters scale from simple to complex lists
Cons
- Several useful features are limited to paid plans
- Collaboration is basic for larger team projects
- No built-in time tracking without integrations
Cost / LicenseFreemiumProprietaryCategoriesMicrosoft To Do is a free task manager, the successor to Wunderlist, that syncs lists, reminders and recurring tasks across devices with a Microsoft account. Its My Day view helps pick what to tackle today, lists can be shared with family or colleagues, and flagged Outlook emails and Planner tasks show up next to personal to-dos.
9 Microsoft To Do alternativesPros
- Completely free with a Microsoft account
- My Day view keeps daily planning simple
- Flagged Outlook emails and Planner tasks appear next to your to-dos
Cons
- No board or timeline views for organizing projects
- Few integrations outside the Microsoft ecosystem
Cost / LicenseFreeProprietaryCategoriesTickTick is a cross-platform to-do app that combines tasks and checklists with a built-in calendar, habit tracker and Pomodoro focus timer. It understands dates typed in natural language, offers list, Kanban and timeline views, and a Premium subscription unlocks the full calendar views and higher limits.
11 TickTick alternativesPros
- Tasks, calendar, habit tracker and Pomodoro timer in one app
- Natural language dates speed up task entry
- Available on nearly every platform, including browser extensions
Cons
- Full calendar views require Premium
- The packed feature set can make the interface feel busy
Cost / LicenseFreemiumProprietaryCategoriesAny.do is a task manager and daily planner that brings lists, reminders and a calendar together, with a planning routine to review what lies ahead each day. It syncs across mobile, desktop and the web, can send reminders through WhatsApp, and offers shared spaces for families and small teams on paid plans.
10 Any.do alternativesPros
- Lists, reminders and calendar combined in a clean app
- Daily planning routine helps review the day ahead
- Reminders can be delivered through WhatsApp
Cons
- Many useful features sit behind the Premium subscription
- Less suited to complex projects than full task managers
Cost / LicenseFreemiumProprietaryCategoriesSunsama is a daily planner for professionals who want a calmer workday. Each morning it walks you through picking tasks from Asana, Trello, Jira, Gmail, Slack and other tools, estimating their duration and dragging them onto your calendar, then closes the day with a shutdown ritual and a short review. There is no free plan beyond the trial.
9 Sunsama alternativesPros
- Guided morning planning ritual encourages realistic workdays
- Pulls in tasks from Asana, Trello, Jira, Gmail and Slack
- Daily shutdown and review help prevent overwork
Cons
- No free plan and a high subscription price
- The daily ritual can feel like overhead on busy days
- Built for individuals rather than team planning
Cost / LicenseFree trialProprietaryAkiflow collects tasks from email, Slack, Notion, Asana, Todoist and other tools into one inbox, then lets you time-block them on your calendar with drag and drop. A command bar with natural language input and keyboard shortcuts suits people who live in their calendar and juggle many meetings and sources of work.
9 Akiflow alternativesPros
- Pulls tasks from email, Slack, Notion and more into one inbox
- Drag-and-drop time blocking straight onto your calendar
- Command bar and keyboard shortcuts make capture very fast
Cons
- No free plan, and the subscription is on the expensive side
- Connecting every source and building the habit takes time
- Not designed for team project management
Cost / LicenseFree trialProprietarySuperlist is a task and notes app co-founded by Wunderlist creator Christian Reber, where each list doubles as a document mixing text, headings and checkable tasks. Lists can be shared for real-time collaboration, tasks can be pulled in from Slack and Gmail, and AI features can draft a list from a short prompt.
9 Superlist alternativesPros
- Lists double as documents mixing notes and tasks
- Real-time collaboration on shared lists
- Pulls tasks in from Slack and Gmail
Cons
- Younger app with fewer advanced features than established rivals
- Smaller integration catalog than established task managers
Cost / LicenseFreemiumProprietaryCategoriesRemember The Milk is an online to-do service launched in 2005 and available on the web, desktop and mobile. Smart Add understands dates, priorities, tags and lists typed in a single line, smart lists save advanced searches, and reminders can arrive by email, text message or push notification. A Pro subscription unlocks extras such as subtasks and wider sharing.
7 Remember The Milk alternativesPros
- Smart Add parses dates, tags and priorities from a single line
- Smart lists save advanced searches as dynamic views
- Reminders by email, text message or push notification
Cons
- Interface looks dated next to newer to-do apps
- Subtasks and wider sharing require the Pro plan
Cost / LicenseFreemiumProprietaryCategoriesAmazing Marvin is a personal task manager whose features, called strategies, are switched on one by one, from time blocking and Pomodoro to habit tracking, rewards and procrastination helpers. It suits people who have struggled with rigid to-do apps, including people with ADHD, and runs on the web, desktop and mobile after a free trial.
8 Amazing Marvin alternativesPros
- Strategies let you switch on only the features you need
- Tools against procrastination and ADHD-friendly planning
- Combines time blocking, Pomodoro and habit tracking
Cons
- The sheer number of options can be overwhelming at first
- Interface feels less polished than mainstream to-do apps
- No free plan after the trial
Cost / LicenseFree trialProprietaryCategoriesEvernote is a long-standing note-taking app, owned by Bending Spoons since 2023, that stores notes, web clips, PDFs, scans and audio in notebooks with tags and full-text search, including text inside images. Recent versions add tasks, calendar integration and AI features, while the free plan has become very limited compared with the paid tiers.
12 Evernote alternativesPros
- Mature web clipper and full-text search, even inside images
- Stores notes, PDFs, scans and audio in one place
- Tasks and calendar integration alongside notes
Cons
- The free plan is very limited compared with paid tiers
- Paid plans are expensive compared with many note apps
- Apps can feel heavier and slower than lighter note tools
Cost / LicenseFreemiumProprietaryCategoriesMicrosoft OneNote is a free digital notebook that organizes notes into notebooks, sections and pages, where text, images, drawings and handwriting can be placed anywhere on the page. It syncs through OneDrive, supports shared notebooks for classes and teams, and works closely with Outlook, Teams and the rest of Microsoft 365.
9 Microsoft OneNote alternativesPros
- Freeform pages for text, drawings and handwriting anywhere
- Free, with OneDrive sync on all major platforms
- Works closely with Outlook, Teams and Microsoft 365
Cons
- The freeform layout gets messy and is hard to export
- Sync can lag or conflict with large notebooks
- No native app for Linux desktops
Cost / LicenseFreeProprietaryCategoriesStandard Notes is an open source note-taking app focused on privacy, with end-to-end encryption for every note and file and apps on all major platforms. Notes work offline and sync across devices, and paid plans add rich editors, file storage and longer revision history. The company became part of Proton in 2024, and the sync server can be self-hosted.
9 Standard Notes alternativesPros
- End-to-end encryption for every note and file
- Open source apps on all major platforms
- The sync server can be self-hosted
Cons
- Rich editors, file storage and longer history need a paid plan
- Collaboration features are minimal compared with mainstream apps
Cost / LicenseFreemiumOpen sourceCategoriesSimplenote is a free note app from Automattic, the company behind WordPress.com, that sticks to plain text with optional Markdown, tags and quick search. Notes sync instantly across web, desktop and mobile apps, every change is kept in version history, and notes can be shared with collaborators or published as a web page. The apps are open source.
8 Simplenote alternativesPros
- Free, ad-free and fast plain-text notes
- Instant sync across web, desktop and mobile
- Version history keeps every change to a note
Cons
- No images, attachments or rich formatting
- Organization is limited to tags and search
Cost / LicenseFreeOpen sourceCategoriesRoam Research is an outliner for networked thought that helped popularize bidirectional links, block references and daily notes pages among researchers and writers. Every page and block can be linked and embedded elsewhere, a graph shows how ideas connect, and Roam Depot provides community extensions. It is a paid subscription after a trial period.
8 Roam Research alternativesPros
- Pioneer of block references and bidirectional links
- Daily notes pages make quick capture a habit
- Roam Depot adds community extensions
Cons
- Paid subscription after the trial, with no free plan
- The outliner and its conventions have a steep learning curve
- Mobile use is less comfortable than on desktop
Cost / LicenseFree trialProprietaryCategoriesCraft is a document and note-taking app with a native, polished design on Mac, iPhone and iPad, also available on Windows and the web. Notes are built from blocks and nested pages with backlinks, can be shared as public web pages or edited together in real time, and include AI writing help, tasks and daily notes.
12 Craft alternativesPros
- Polished native design on Mac, iPhone and iPad
- Block-based pages can be shared as public web pages
- Real-time collaboration plus built-in AI writing help
Cons
- The experience is best on Apple devices, other platforms feel secondary
- Advanced features and AI usage are reserved for paid plans
- Less suited to large databases than Notion-style tools
Cost / LicenseFreemiumProprietaryCapacities is a note-taking app that organizes knowledge as objects such as people, books, meetings and ideas, each with its own properties and templates, instead of folders. Objects link to each other through backlinks and a graph, daily notes collect everyday thoughts, and the Pro plan adds an AI assistant. It is developed by a small team in Germany.
8 Capacities alternativesPros
- Object types like people, books and meetings give notes structure
- Backlinks, graph view and daily notes connect ideas
- Available on web, desktop and mobile with sync
Cons
- The object-based approach takes time to get used to
- The AI assistant and some features need the Pro plan
- Cloud-based storage gives less control than local-first apps
Cost / LicenseFreemiumProprietaryCategoriesUpNote is a note-taking app with a clean editor, notebooks, tags and links between notes, available on the web, Windows, Mac, Linux, iOS and Android. Notes are stored locally for offline use and synced across devices, with a web clipper and Markdown shortcuts. The free version is capped at a small number of notes, and Premium can be bought once or as a subscription.
11 UpNote alternativesPros
- Clean editor with notebooks, tags and links between notes
- Apps on every platform, including Linux and the web
- Premium is available as a one-time purchase
Cons
- The free version is capped at a small number of notes
- No shared notebooks or real-time collaboration
Cost / LicenseFreemiumProprietaryCategoriesNotesnook is an open source note-taking app that encrypts every note end to end on your device before syncing it. It offers notebooks, tags, rich text with Markdown shortcuts, an app lock, a private vault and a web clipper, on the web, desktop and mobile. A free plan is available, and the sync server can also be self-hosted.
9 Notesnook alternativesPros
- Every note is end-to-end encrypted on your device before syncing
- Open source apps on web, desktop and mobile
- The sync server can be self-hosted
Cons
- Fewer integrations and plugins than mainstream note apps
- Some features are limited on the free plan
Cost / LicenseFreemiumOpen sourceCategoriesFantastical is a calendar app from Flexibits, first built for Apple devices and now also available on Windows, that creates events and reminders from plain sentences such as lunch with Sam Friday at noon. It combines Google, iCloud and Exchange calendars, adds calendar sets, weather and meeting proposals, and a Premium subscription unlocks Openings booking pages.
8 Fantastical alternativesPros
- Natural language input turns plain sentences into events
- Combines Google, iCloud and Exchange calendars in one view
- Calendar sets switch between work and personal contexts
Cons
- Many features require a Premium subscription
- No Android app, unlike most rival calendar apps
Cost / LicenseFreemiumProprietaryCategoriesNotion Calendar, formerly Cron, is a free calendar for desktop, web and iPhone that works on top of Google Calendar accounts and connects to Notion databases, so pages with dates appear next to meetings. It is designed for keyboard-heavy users, with many shortcuts, a menu bar for joining calls, multiple time zones and availability sharing.
8 Notion Calendar alternativesPros
- Free, fast and designed for keyboard use
- Shows dated Notion database pages next to meetings
- Handles multiple time zones and availability sharing well
Cons
- Built on Google Calendar accounts, a poor fit for Outlook or iCloud users
- Few planning features beyond the link with Notion
Cost / LicenseFreeProprietaryCategories
